Quotes & invoices

Quotes and invoices that look like you, and get paid faster

Send a quote from your phone between meetings. Your customer opens it, accepts it with a tap, and it becomes an invoice with the same lines, prices and tax. No retyping, no “can you resend that PDF?”.

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Your brand on every page

Logo, brand colour, bank details and payment instructions on every quote, invoice, receipt and statement.

Customers accept online

Each quote has its own secure link. Customers can accept, decline or ask for changes, and you see the answer straight away.

One click from quote to invoice

An accepted quote becomes an invoice with the same customer, lines, discounts and tax. Nothing gets typed twice.

Any currency, the right tax

Invoice in rand, US dollars, ZiG, kwacha, pula or any other currency, with prices tax-inclusive or exclusive per line.

Recurring invoices

Retainers, rent and subscriptions bill themselves on schedule, so nobody has to remember the 1st of the month.

Credit notes done properly

Mistakes get corrected with a credit note that reverses the right amounts in your books. Issued invoices are never quietly edited.

From first quote to final receipt

Most small businesses lose money in the gap between doing the work and sending the invoice. Zivobooks closes that gap. A quote is a living document: send it, see when it was opened, and the moment your customer accepts it you can issue the invoice without starting again.

Every invoice moves through clear stages: draft, issued, sent, viewed, part-paid, paid or overdue. You always know which ones need a nudge and which ones you can stop thinking about.

Built for how customers here pay

Your invoice shows your customer exactly how to pay you: EcoCash, MTN MoMo, M-Pesa, a bank transfer, or a card through Paystack, PayFast, Ozow or Paynow. If they pay by transfer or mobile money, they can upload their proof of payment on the invoice itself, and you confirm it with one click.

Send invoices by email or straight to your customer’s WhatsApp from your own business number. Overdue invoices remind the customer automatically every week until they’re paid, so chasing payment stops being your job.

Real numbers behind every document

When you issue an invoice, Zivobooks posts a proper double-entry journal: sales, VAT and what the customer owes. Payments clear the debt. Credit notes reverse it. Your accountant gets real books, not a list of PDFs.

Customer statements, aged debtors and sales by customer or by product come straight from the same records, so the numbers always agree.

Quotes & invoices: your questions

Can’t find what you’re looking for? Ask us directly, and a person will answer.

Can I edit an invoice after I’ve sent it?

You can edit drafts freely. Once an invoice is issued it’s locked, because it’s a legal tax document. To change it you issue a credit note and a new invoice, so both you and the tax authority can see what happened.

Can customers pay online?

Yes. Connect Paystack, PayFast, Ozow or Paynow, or Tap, PayTabs, Telr, Moyasar or Stripe in the Gulf, with your own account and a “Pay now” button appears on every invoice. The invoice marks itself paid when the gateway confirms the payment.

Do invoices meet VAT requirements?

Invoices can include your VAT number, customer details, tax per line and country-specific fields supported by your business settings. Fiscalisation requirements vary by authority; a production connection is only available after it is approved and enabled. Review each country guide for the workflow status.

Works hand in hand with

Getting paid Mobile money, cards and bank transfers, with reminders that do the chasing for you. Customers & products Every customer’s quotes, invoices, payments and messages on one page. WhatsApp & AI assistant Send documents, chat with customers and read receipts, all on WhatsApp.

Give your business the back office it deserves.

Try every feature free for 30 days. No card, no contract, and your data is always yours to export.

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30 days free · Then from $5 a month · Cancel any time · Works on phone, tablet and computer